Policies & Procedures

Policy and Procedures Manual


This manual is designed to be a guide of the roles and responsibilities of the officers, committee members, and directors of MAPA. All Board, Committee Chairs, and HOD representative must make a good faith effort to attend the monthly meetings.


  • Act as administrative head of MAPA
  • Preside at all meetings of the membership and Board of Directors meetings
  • Appoint all Committee Chairpersons annually
  • Direct the actions of the committees
  • Report the state of the organization to the membership at each Annual Meeting
  • Act as the official liaison to the AAPA
  • Recommend to the Board qualified individuals to complete any unfilled positions in the organization

Immediate past President

  • Voting member of the Board of Directors
  • Act as advisor to the President


    • Voting member of the Board of Directors
    • Call for nominations for annual election and preside over the voting process
    • Assume the role of the President in the absence of the President Secretary


  • Prepare and preserve all minutes of the meeting of the membership and Board of Director meetings (needed for corporate filings with state and for tax purposes)
  • Distribute the minutes of the meetings of Association
  • Prepare all annual filings with AAPA
  • Coordinate and prepare Charter re-certification with AAPA
  • Communicate dates of committee and board meetings to the membership
  • Inform AAPA of all new Officers, Committee Chairs, or Delegates in a timely manner
  • Call for annual elections in the absence of the President-elect


  • Maintain the financial records of the organization
  • Issues payments from bank account
  • Maintains bank and financial accounts
  • Prepare the annual budget
  • Prepare financial statements for Board meeting
  • Report the state of the financial condition of the Association to the membership at the annual meeting.
  • Coordinate with certified accountants in the preparation of Federal Tax returns and State financial filings.
  • Ensure the organization activities are conducted in accordance regulations governing non-profit organizations
  • File all necessary report with Commonwealth of Massachusetts Secretary of State (Annual Report, Form 47)

Directors at-large

  • Perform duties as required by the President CME Chair

CME Chair

  • Prepares agenda for 2 CME functions
  • Issues contracts for speaker
  • Prepares filing for CME credit with AAPA
  • Solicits grants for speakers
  • Contracts with facilities hosting the event

Membership Chair

  • Co-ordinate activities to maintain and enhance membership
  • Co-ordinate introductory meetings for first year students at in-state Physician Assistant programs
  • Prepare status reports on membership to the Board Legislative Chair

Legislative Chair

  • Identifies legislative issues effecting PAs in the state
  • Co-ordinates with lobbyist regarding legislative activity
  • Point person for meetings with legislative and other healthcare professionals.

Newsletter Chair

  • Co-ordinates the production of the newsletter Public Relations/ Social Chair

Public Relations / Social Chair

  • Point person for interaction with employers
  • Co-ordinates social activity for PAs
  • Co-ordinates activity for Social Events.

House of Delegates Representative

  • Represents MAPA at AAPA conferences and meetings
  • Reports activity to the Board of Directors.

Download this MAPA Policies and Procedures Manual (PDF)